Cal Poly Report Submission Guidelines
The Cal Poly Report is our official employee newsletter, providing university news and listings for sponsored or sanctioned Cal Poly events. We publish the Cal Poly Report every Wednesday except during academic breaks. The newsletter is published monthly during summer quarter.
Submitting Your Listing
Your text, photos and designated approval form (if applicable) will need to be emailed to us with the subject line "For Cal Poly Report" by 12:30 p.m. the Friday before publication.
Submissions received after the deadline will be printed in the next available issue. Submissions may run a maximum of three times.
The text should follow a pyramid format and list the most important items first (name of event/guest, time, date, day and location), followed by a brief summary and contact details including a link if available. Your listing should be 150 words. We may edit submissions for length, style, clarity and consistency.
Images should have visuals that are easily visible when sized down for the online newsletter. Keep any text to a minimum and don't include time, date or location in the image. Those details should be included in the text and will be too small to read in an image in this format.
High-resolution photos are preferred. Low-resolution photos may be too grainy to be used. We will crop the image to fit our standard format, which is typically a variation of a 4x6 image. Headshots should be cropped without too much extraneous background.
Cal Poly Report Designated Approvers
Administration and Finance
Cal Poly Corporation
Center for Innovation and Entreprenuership
College of Agriculture, Food and Environmental Sciences
College of Architecture and Environmental Design
Orfalea College of Business
College of Engineering
College of Liberal Arts
College of Science and Mathematics
Faculty Staff Associations
Office of University Diversity and Inclusion (OUDI)
International, Graduate and Extended Education
Research and Economic Development
Student Affairs (including ASI)