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Cal Poly Report Submission Guidelines

The Cal Poly Report is our official employee newsletter, providing university news and listings for sponsored or sanctioned Cal Poly events. We publish the Cal Poly Report every Wednesday except during academic breaks. The newsletter is published monthly during summer quarter.


Submitting Your Listing

Your text, photos and designated approval form (if applicable) will need to be emailed to us with the subject line "For Cal Poly Report" by 12:30 p.m. the Friday before publication. 

Submissions received after the deadline will be printed in the next available issue. Submissions may run a maximum of three times.

Text Format

The text should follow a pyramid format and list the most important items first (name of event/guest, time, date, day and location), followed by a brief summary and contact details including a link if available. Your listing should be 150 words. We may edit submissions for length, style, clarity and consistency.

Photos

Your submission doesn't need to have an image. In fact, no image is better than the wrong image.

What's the right image? Try to choose images that are easily visible when sized down for the online newsletter. High-resolution photos are preferred.

  • Use photographs or illustrations
  • Avoid written information on your image
  • Avoid logos
  • Never use your department logo
  • Do not use versions of your flyer
  • We will crop to a standard format, typically a variation of a 4x6 image
  • Headshots should be cropped without too much extraneous background

Size your image. The Cal Poly Report uses three sizes generally. Dimensions are:

  • Rectangle: 72 DPI. Portrait orientation is 600px by 900px. Landscape orientation is 900px by 600px. 
  • Square: 72 DPI. 600px by 600px.
  • Full Column (only approved on a special basis): 72 DPI. 1600px by 900px or 900px by 507px

To ensure accessibility, please include alt text to be used for your image. This is a brief description of the image. You can read more about writing your alt text, and much more, on Cal Poly's accessibility page. 


Designated Approvers

All items need to be submitted directly by your division's designated approver or contain a signed approval form (PDF). You can also download in a Microsoft Word format.

President's Office

Academic Affairs

Keegan Koberl
756-5062
kkoberl@calpoly.edu

Administration and Finance

Cindy Pilg
756-2171
cpilg@calpoly.edu

Athletics

Connor Leary
756-0275     
cleary01@calpoly.edu

Ernesto Perez
756-7297
epere113@calpoly.edu

Cal Poly Corporation

Ellen Curtis
756-1427
elcurtis@calpoly.edu

Krista Smith
756-1196
ksmit143@calpoly.edu

Center for Innovation and Entrepreneurship

Stephanie Zombek
714-401-2371
szombek@calpoly.edu

College of Agriculture, Food and Environmental Sciences

Haley Marconett
756-2933
hmarcone@calpoly.edu

AnnMarie Cornejo
756-2427
ancornej@calpoly.edu

College of Architecture and Environmental Design

Alex Flores
756-7444
aflore99@calpoly.edu

Orfalea College of Business

Pat Pemberton
805-235-0555
ppembert@calpoly.edu

College of Engineering

Charlotte Tallman
756-6402
ctallman@calpoly.edu

College of Liberal Arts

Bailey College of Science and Mathematics

Nick Wilson
805-235-8008
nwilso28@calpoly.edu

Eileen "Odie" Vavra
805-471-0696
eovavra@calpoly.edu

Faculty Staff Associations

Megan Rivoire
Office of University Diversity and Inclusion (OUDI)
756-2250
diversity@calpoly.edu

Information Technology Services

Alison Robinson
756-2560
arobin31@calpoly.edu

International, Graduate and Extended Education

Britta Numair
756-7608
bnumair@calpoly.edu

Kennedy Library

Shelly Kurkeyerian
756-2374
skurkeye@calpoly.edu 

Ashley Laguna
805-756-2345
alaguna@calpoly.edu  

University Communications and Marketing

Sasha Palazzo
756-7155
sapalazz@calpoly.edu

Research and Economic Development

Allie Walter
756-5313
abwalter@calpoly.edu

Strategic Enrollment Management

Includes: Admissions, Data Management, Financial Aid, Institutional Research, and Institutional Effectiveness

Colleen Kasel
cakasel@calpoly.edu

Student Affairs (including ASI)

Tom Johnson
sacomms@calpoly.edu

University Development and Alumni Engagement

Sarah Thien
756-5747
sthien@calpoly.edu

University Personnel

Includes: Academic Personnel, Civil Rights and Compliance, Human Resources, and Employee and Organization Development

Lisa Gray
lcgray@calpoly.edu

Past Issues of the Cal Poly Report
Looking for a past issue of the Cal Poly Report? We have them archived