Submission Guidelines

The Cal Poly Report is our official employee newsletter, providing university news and listings for sponsored or sanctioned Cal Poly events. We publish the Cal Poly Report every Wednesday except during academic breaks. The newsletter is published monthly during summer quarter.

Submitting Your Listing

Your text, photos and designated approval form (if applicable) will need to be emailed to us with the subject line "For Cal Poly Report" by 12:30 p.m. the Friday before publication. 

Submissions received after the deadline will be printed in the next available issue. Submissions may run a maximum of three times.

Text Format

The text should follow a pyramid format and list the most important items first (name of event/guest, time, date, day and location), followed by a brief summary and contact details including a link if available. Your listing should be 150 words. We may edit submissions for length, style, clarity and consistency.

Photos

Images should have visuals that are easily visible when sized down for the online newsletter. Keep any text to a minimum and don't include time, date or location in the image. Those details should be included in the text and will be too small to read in an image in this format.

High-resolution photos are preferred. Low-resolution photos may be too grainy to be used. We will crop the image to fit our standard format, which is typically a variation of a 4x6 image. Headshots should be cropped without too much extraneous background.

Cal Poly Report Designated Approvers

All items need to be submitted directly by your division's designated approver or contain a signed approval form (PDF). You can also download in a Microsoft Word format.