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IP&A logo - link to IP&A home page Things to Look for on the Preliminary FAD



Course-related changes should be made by the 26th instructional day prior to the printing of the Preliminary FAD. The Preliminary FAD should be used to identify missing or inconsistent faculty data and initiate action for corrections.

 

  1. AP Form 107-A to IAF (Instructional Administrative Fraction)
  2. AP Form 107-B to Assigned Time D-WTU and I-WTU
  3. AP Form 107-C to OSF (Other Support Fraction)


 

Is a faculty member with an appointment for the quarter missing from the report?

Does any faculty member have a partial or full administrative or Production Manager assignment?

Do you have a Cal Poly administrator or SSP employee teaching a class?

Has a faculty member come from off campus to perform research or scholarly activities without financial reimbursement?

Do you have a faculty member released from his/her teaching assignment to participate in a grant project supported by non-instructional funds?

Do you have a faculty member participating in a grant project supported by matching instructional funds?

Do you have any faculty members that have committee work or University/Academic Senate assignments?

Are the Assigned Time activities and WTU correct for your faculty?

If your faculty member has a Split Appointment, is the IFF (Instructional Faculty Fraction) correct for each department?

Is a FERP faculty member showing up on the FAD during a quarter he/she is not supposed to be working? Does he/she have the correct time base for the quarter(s) he/she is supposed to be working?


Does your faculty member have 100% IFF (Instructional Faculty Fraction) but isn't teaching any classes? If he/she does, what needs to be done (if anything)?

Is the workload (TSF - Total Support Fraction) for each faculty member correct? Is the workload for a full-time faculty member more than 100%?



Is a faculty member with an appointment for the quarter missing from the report?

Check to see if an AP101 form (Academic Appointment and Assignment Record) has been submitted. Departments need to communicate with their Dean's Office, and Deans' Offices need to contact Academic Personnel. AP101-S is required for the Summer quarter.

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Does any faculty member have a partial or full administrative or Production Manager assignment?

If he/she does, check the FAD for IAF (Instructional Administrative Fraction). For Department Head/Chair, Dean, or Associate Dean, administrative time is documented with AP101 assignment form. For Production Managers it is necessary to submit a 107-A form to Academic Personnel.

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Do you have a Cal Poly administrator or SSP employee teaching a class?

An AP101 form (Academic Appointment and Assignment Record), indicating the employee is a volunteer, needs to be submitted to Academic Personnel. AP101-S is required for the Summer quarter.

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Has a faculty member come from off campus to perform research or scholarly activities without financial reimbursement?

An AP101 form needs to be submitted to Academic Personnel to document his/her appointment even though he/she is not being paid. This faculty member is a non-employee volunteer. AP101-S is required for Summer quarter.

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Do you have a faculty member released from his/her teaching assignment to participate in a grant project supported by non-instructional funds?

This is documented by submitting a 107-C form to the college Dean's office. Compare your copy of the form to the Preliminary FAD.

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Do you have a faculty member participating in a grant project supported by matching instructional funds?

Grant matching is documented by submitting a 107-B form to the college Dean's office. Compare the Assigned Time activities and I-WTU on your 107-B form to the Preliminary FAD.

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Do you have any faculty members that have committee work or University/Academic Senate assignments?

Instructionally related service is documented by submitting a 107-B to the college Dean's office.

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Are the Assigned Time activities and WTU correct for your faculty?

Compare your copy of the 107-B forms to the Preliminary FAD. There are many reasons a faculty member could have Assigned Time. Up to 3 activities, with a total of 12 WTU, can be assigned each quarter.

  • D-WTU (Direct WTU) is earned from Assigned Time codes of 11, 15, 17 & 18.
  • I-WTU (Indirect WTU) is earned from Assigned Time codes other than 11, 15, 17, or 18.
  • Assigned Time can be documented by submitting a 107-B form to the college Dean's office.

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If your faculty member has a Split Appointment, is the IFF (Instructional Faculty Fraction) correct for each department?

The teaching schedule for a faculty member with a SPLIT APPT is printed in both departments. The totals for SCU, FCH, D-WTU, I-WTU, and T-WTU are printed only in the faculty member's department of appointment. Because the FAD focuses on faculty assignments, the report does not accurately reflect Department and College totals (except Number Assignments and FTEF). The department offering the course receives the SCU credits.

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Is a FERP faculty member showing up on the FAD during a quarter he/she is not supposed to be working? Does he/she have the correct time base for the quarter(s) he/she is supposed to be working?

Academic Personnel now requires an AP101 form annually to document FERP teaching assignments. Submit an AP101-S for the Summer quarter.

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Does your faculty member have 100% IFF (Instructional Faculty Fraction) but isn't teaching any classes? If he/she does, what needs to be done (if anything)?

In most instances faculty with IFF are teaching classes or have Assigned Time, but some faculty, such as a Supervising Librarian or a Coaching Assistant, may have 100% (1.000) IFF and not teach. Just verify that the assignment data is correct, and if not, notify IP&A.

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Is the workload (TSF - Total Support Fraction) for each faculty member correct? Is the workload for a full-time faculty member more than 100%?

Generally, a full-time faculty member has 100% (1.000) TSF, a three-quarters-time faculty member has 75% (.75) TSF, a half-time faculty member has 50% (.50) TSF, etc. Under special circumstances it is possible for a full-time faculty member to have more than 1.000 TSF for a quarter.

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Brief Definitions for Reading the Faculty Assignment by Department (FAD) Report

Glossary of Terms for Reading the Faculty Assignment by Department (FAD) Report

FAD Frequently Asked Questions (FAQ)

Faculty Assignment by Department (FAD) Calendar

Overview of the Academic Planning Data Base (APDB) and the FAD Report