THE BYLAWS OF
The International Consortium for Electronic Business
Approved by the Steering Committee on December 20, 2001
Approved by the Membership at the business meeting on December 21, 2001
Approved by the Executive Board on December 11, 2002
Approved by the Membership at the business meeting on December 13, 2002

BYLAW 1 -- OFFICE

The ICEB's Principal office shall be at the Chinese University of Hong Kong.
 

BYLAW 2 -- NOTICES

Unless otherwise indicated in these Bylaws, a requirement for notice shall be satisfied by an announcement to all Members during the business meeting.
 

BYLAW 3 -- TERMS

    1. Fiscal Year. The fiscal year of the ICEB runs from January 1 to December 31.
    2. Membership. The Membership term is one-year beginning on January 1 and ending on December 31.
    3. Terms of Office. All officers shall assume office on January 1 every year, the beginning of the fiscal year. The President-Elect will automatically assume the Presidency at the expiration of the President's term. The term of Executive Director, Treasurer, and Regional Vice Presidents is two years.


BYLAW 4 -- EXECUTIVE BOARD

    1. Authority. Budgetary actions are subject to review by the ICEB's Executive Board for consistency with overall goals, policies, and legal requirements of the ICEB.
    2. Composition. The Executive Board shall consist of the President, the Immediate-Past President, the President-Elect, the Executive Director, Treasurer, Conference Chair, Conference Chair-Elect, and all Regional Vice Presidents of the organization. Vacancies occurring within the year will be filled by presidential appointment. Those appointed to fill vacancies shall serve for the unexpired term of the office. Filling an unexpired term will in no way prejudice an individual's opportunity to be nominated and elected to office in his/her own right.
    3. Meetings. The Executive Board shall meet at least once a year. Additional meetings may be called by the President or by petition of two Members of the Board. A quorum generally requires the presence of at least three Members of the Executive Board, and thus, except as otherwise provided in the Constitution and Bylaws, the Board shall act by majority of those voting.
    4. Between Meetings of the Board. The Board may empower the President to act for the Board on routine matters between meetings of the Board. Actions taken by the President acting on the Board's behalf are subject to review by the Board at its next meeting. In circumstances requiring a vote between meetings, the President shall distribute ballots to the Board Members through the mail. The ballots shall be accompanied by briefs stating both sides of the question. The question will be decided by a majority vote of the Board Members returning their ballot within 15 days of their posting, provided a majority of the Board Members vote.


BYLAW 5 -- OFFICERS

    1. Officers. The elected officers of the ICEB shall be the President, President-Elect, Executive Director, Treasurer, Conference Chair, Conference Chair-Elect, and Regional Vice Presidents. No one person may hold two of these offices concurrently, except that the President-Elect may serve as a Conference Chair or a Regional Vice President. Only regular Members of the ICEB will be nominated for office or hold office.
    2. Duties of the Elected Officers.
    1. President. The President shall be Chief Executive Officer of the ICEB and Chairperson of the Executive Board. He/She shall be responsible for planning and conducting the affairs of the organization in such a manner as to further the objectives of the ICEB. He/She shall create agenda and serve as the chair of the Executive Board Meeting and the General Meeting. He/She shall, subject to the approval of the Executive Board, make appointments specified in the Bylaws as well as other appointments deemed necessary for the conduct of the affairs of the ICEB. The term of the President is one year.
    2. Immediate-Past President. The Immediate-Past President shall serve as a member of the Executive Board and as Chairperson of the Nominating Committee. The term of the Immediate Past President is one year.
    3. President-Elect. The President-Elect shall serve as the general assistant to the President, carrying out such duties as he/she may be assigned by the President. He/She shall also serve as a member of the Executive Board. The President-Elect shall act as President in the event of the President's absence or inability to serve. In the event of the incapacity of the President to serve, the President-Elect shall assume the presidency and perform the duties of the President. The President-Elect's succession to the office of the President shall not be affected by his/her having assumed and performed the duties of President during any portion of his/her term as President-Elect. The term of the President-Elect is one year.
    4. Executive Director. The Executive Director shall maintain ICEB website, serve as Recording Secretary for the organization and shall keep and publish the Constitution and Bylaws of the ICEB, keep minutes of all meetings, maintain the Membership roll, keep other records as specified in the Constitution and Bylaws, and perform other duties usual to the office of the Secretary. The Executive Director is responsible for coordinating international activities of the Regional Vice Presidents and encouraging communications between academia and industry or government in the Member's country. The Executive Director shall serve as a member of the Executive Board.
    5. Treasurer. The Treasurer shall serve as general assistant to the President. He/She shall receive and disburse funds, publish an annual budget, prepare financial statements, and shall be responsible for an accurate and complete reporting of the financial affairs of the ICEB. He/She shall be responsible for conducting the financial affairs of the ICEB in accordance with the Constitution and Bylaws of the ICEB. The Treasurer shall hold office for two years and serve as a member of the Executive Board.
    6. Conference Chair. There shall be a Conference Chair and a Conference Chair-Elect. The Conference Chair shall be responsible for planning and supervising the program and meetings at the Annual Meeting of the organization. The Conference Chair-Elect shall support and help the Conference Chair as necessary. The Conference Chair-Elect shall normally succeed the Conference Chair in the year following election and shall present a program of tracks and track chairs for the following year's Annual Meeting at the meeting of the Executive Board at the end of the year in which he/she serves as Conference Chair-Elect. Both Conference Chair and Conference Chair-Elect shall hold offices for one year and serve as members of the Executive Board.
    7. Regional Vice Presidents. There shall be Regional Vice Presidents nominated according to his/her Membership location and thus be responsible for supporting the ICEB activities in his/her region. He/She shall be responsible for long-range planning in the region including the generation of innovative new approaches to ensure that the ICEB is a vibrant organization. Also, the Regional Vice Presidents in his/her own region shall assume a leadership role in generating and retaining Members for the ICEB. He/She shall also coordinate activities with the Executive Board Members. The Executive Board may appoint up to 4 Regional Vice Presidents at Large. The Regional Vice Presidents shall hold offices for two years.
    8. Director of Information Systems. The Director of Information Systems shall be responsible for developing and maintaining the Web sites of the ICEB, updating the membership database, preparing and distribute online newsletters, and oversee the staff at the ICEB home office. The Director of Information Systems shall hold office for two years and serve as a member of the Executive Board.


BYLAW 6 -- FINANCE

    1. Audit. The ICEB is subject to audit as a non-profit organization. Upon request, all supporting records and information shall be made available to the firm or individual designated by the Executive Director of the ICEB.
    2. Authority to Commit Funds. The annual budget for the ICEB will be approved by the Executive Board by the beginning of each fiscal year. The Executive Board may, through the vehicle of budget, delegate to individual officers and Members of the ICEB authority to incur expenses and make financial commitments on behalf of the organization. Such authority will be granted in writing. No person is authorized, without written authority, to make purchases, incur expenses or commit funds in the name of the ICEB. Actual collection and disbursement of cash shall be supervised by the Treasurer.


BYLAW 7 -- COMMITEES

    1. Types of Committees. The Committees of the ICEB shall consist of the standing committees provided in the Bylaws and of such special committees as may be established by the President or Executive Board. The Chairpersons of the Committees will be appointed by the President and approved by the Executive Board.
    2. Standing Committees.
      1. Conference Committee. The Conference Committee shall consist of the Conference Chairperson appointed by the Executive Board, and other Members appointed by the Conference Chairperson. The Conference Chairperson shall be responsible for planning and supervising the program at the professional meeting of the ICEB, and shall serve as a member of the Executive Board. The Conference Chairperson appoints Associate Program Chairpersons, Program Secretaries, Treasurer, Proceedings Editors, and other Members of the Conference Committee to prepare the professional meeting for the ICEB. Activities of the Conference Committee include budget planning for the professional meeting, calling for research papers and editing proceedings, and scheduling meeting procedures. The Conference Committee meeting will be called and chaired by the Conference Chairperson.
BYLAW 8 -- SEVERANCE AND REINSTATEMENT OF MEMBERSHIP
    1. Termination. A member may terminate Membership at any time by submitting a resignation to the Executive Director.
    2. Reinstatement. Any eligible person or institution whose name has been removed from the Membership roll may be reinstated at any time during the Membership year by attending the ICEB Conference.