1.0        Faculty Merit Increases (FMI) - General Provisions

1.1        A Faculty Merit Increase is the recognition of demonstrated performance by a Unit 3 employee which will
             result in a permanent increase in the base salary of the individual and/or a bonus (not a permanent increase
             in the base salary).

1.1.1     An FMI will be awarded within the salary range of an employee's classification up to seven
              and one-half percent (7.5%) in any year.

1.1.2     An FMI which exceeds the individual's maximum salary for his/her rank must be in the form
              of a bonus (not a permanent increase in base salary), except for full professors (see Section
              1.1.4).

1.1.3     In the case of faculty unit members whose demonstrated performance was part of an activity
              or project conducted by a team, department, or group of employees, the FMI may be in the
              form of a bonus.

1.1.4     Instructional faculty in the full professor rank may be paid at a salary rate above the
              performance maximum for their classification; however, faculty unit employees at comparable
              professional ranks, e.g., librarian, counselors, and coaches are not eligible for permanent
              salary increases above the maximum rate in their respective classifications.

1.1.5     FMI increases may result in the placement of faculty unit employees between the rates for a
              step on the salary schedule for his/her rank/classification.

1.1.6     Beginning with the award of Faculty Merit Increases effective on July 1, 1998, the award of a
              Faculty Merit Increase shall not diminish a faculty member's eligibility for remaining Service
              Salary Increases.
 

1.3     The effective date of all FMI awards shall be July 1st of each year that there are negotiated Faculty Merit
          Increases.

1.4     There is no requirement to expend all funds dedicated to the FMI program in any given fiscal year.
          Any portion of the funds not expended in any fiscal year will carry forward to the FMI pool in the next
          fiscal year.

1.5     Each year that the FMI program is funded, the President shall allot 85% of the campus funding based on
          the pro rata share of total filled full-time equivalent faculty positions for Unit 3 in each department and
          shall reserve 10% of the campus funding for discretionary use and 5% for any additional increases
          granted under the appeal process. The Chair of the Academic Senate shall be notified of the allocation
          model by the Provost and Vice President for Academic Affairs in a timely fashion.

1.6     At each level of evaluation, candidates shall be informed in writing whether an FMI is recommended, and if
          so, the amount of the salary increase recommended.

1.7     Those involved in reviewing Faculty Activity Reports may access Personnel Action Files to verify or
           substantiate information.

1.8     A copy of the Faculty Activity Report and related recommendations and communications leading up to the
          final FMI decision will not be filed in the candidate's Personnel Action File, but will be retained in the
          department office for a period of three years. A copy of the correspondence awarding an FMI will be filed in
          the incumbent's Personnel Action File.

2.0    Faculty Activity Report (FAR)

2.1     All Unit 3 employees shall submit a completed Faculty Activity Report to the department chair/head by the
           established deadline. These FARs shall be considered for FMIs each year that the FMI program is funded
           unless a faculty member indicates on the activity report that he/she declines to participate in the FMI
           program.

2.2    To facilitate the application process, Unit 3 employees may download the Faculty Activity Report form from
          the OpenMail Bulletin Area-Forms-Academic Personnel, or from the Academic Personnel website
          (http://academic-personnel.calpoly.edu/forms.html). FAR forms may be obtained from Academic Personnel
          (756-2844). The Faculty Activity Report is limited to no more than four (4) typewritten pages using, 12-point
          type and one-inch margins. Candidates may, without disrupting the order of the information presented, alter
         the amount of space dedicated to a specific section.

2.3     FMI Period of Performance

            2.3.1     1998/99
            For fiscal year 1998/99 Faculty Merit Increases to be effective July 1, 1998, evidence submitted in
            support of a candidate should emphasize the period since the application deadline of the employee's
            last PSSI award through June 30, 1998. (The deadline for 1997-98 PSSIs was January 30, 1998; 1996-97
            PSSI deadline was November 7, 1996; and 1995-96 deadline was January 25, 1996). For those who have
            not received a PSSI, the candidate should emphasize the 5 year period prior to the current FMI
            evaluation; or the interval since their initial appointment at Cal Poly if less than 5 years. Faculty Activity
            Reports for 1998/99 FMI awards are due October 1, 1999.

3.0        Criteria

3.1        The criteria for the award of Faculty Merit Increases shall be as follows: a Unit 3 member shall be
              recommended for a Faculty Merit Increase for demonstrated performance, commensurate with rank,
              work assignment, and years of service, based on the quality of the unit member's:

Teaching;
Teaching and scholarship;
Teaching and service to the University and community; or
Teaching, scholarship, and service to the University and community.

4.0    FMI calendar and timeline

4.1     The President or designee shall establish the specific timeline covering notification, evaluation, and FMI
           award announcements in consultation with the Academic Senate.

4.2     Failure to meet any established deadline for recommendations shall automatically result in the forwarding
          of all annual reports to the next level of review.

5.0    Procedures

          Every Faculty Activity Report will be reviewed at the department level, by the appropriate college/unit
          administrator, and the President (or designee), except those FARs of persons who indicated that they decline
          to participate in the FMI program and do not wish to be considered for a Faculty Merit Increase.

5.1     Recommendations

            5.1.1     Recommended salary increases may result in the placement of faculty unit employees between
                          steps on the salary schedule.

            5.1.2     Recommendations shall include not only whether each candidate is recommended to receive a
                          FMI, but also the amount of the increase recommended for each candidate receiving a positive
                          recommendation.

            5.1.3     A faculty unit employee may review, and submit a written rebuttal to, his/her recommendation
                          made at each step of the Faculty Merit Increase process.

5.2     Departmental Review

5.2.1     Each department shall decide whether departmental recommendations shall be made by either
              a committee of faculty unit employees, the department chair, designee, or combination of the
              above.  All faculty unit employees on campus during Fall Quarter 1999 are eligible to vote on
              this decision.  Votes are weighted in proportion to the incumbent's Fall Quarter 1999 time-base
              (e.g., the vote of a lecturer with a half-time assignment would count as 50%; a FERP with a
              one-third assignment would count as 33%).

5.2.2     Where there are not enough people to serve on a departmental committee, the department may
              select persons from a related academic discipline or appropriate administrative unit for that purpose.

5.2.3     No faculty unit employee shall become ineligible for service on a faculty campus committee because
              he/she is a candidate for an increase; however, a Unit 3 employee shall not review his/her own
             annual report for a Faculty Merit Increase.

5.2.4     Following completion of the evaluation procedure used by the department committee or designee,
              all Faculty Activity Reports shall be forwarded to the dean or other appropriate administrator along
              with any salary increase recommendation. The department shall inform the candidate of the
              recommendation in writing.

5.2.5     The total cost of all departmental recommendations shall not exceed the targeted allocation for the
              department/unit.

5.2.6     Candidates who receive positive recommendations, but for whom there is insufficient funding
              within the targeted departmental/unit allocation shall have their recommendation so noted for
              consideration by the dean (appropriate administrator).

6.1     The dean or appropriate administrator of each college/unit shall receive all FMI annual reports from each
          department/unit within the college. After review of the Faculty Activity Reports and the recommendations
          from the department, the dean or appropriate administrator shall recommend individual FMIs to the President.
          The dean (appropriate administrator) shall inform the candidate in writing of his/her recommendation.

6.2     Administrative review of counselors shall be the responsibility of the Vice President for Student Affairs or
           his/her designee; for librarians the Dean of Library Services or his/her designee; for athletic coaches the
           Athletic Director or his/her designee; and for UCTE the Director of UCTE or his/her designee.

6.3     The total cost of all salary increases recommended by the dean (appropriate administrator) shall not exceed
           the target allocation for the college/unit. The dean (appropriate administrator) may concur or disagree with
           the departmental recommendations, may change the amount of any recommended increase, and/or may
           recommend an increase for any member of the department that was not recommended by the committee or
          departmental designee.

7.0    Presidential Review

         The President or designee shall review the Faculty Activity Reports, recommendations from the academic
         departments/units and the recommendations of deans or appropriate administrators, and grant Faculty
          Merit Increases.

8.0     FMI Appeal Process

8.1     A faculty member who has received a positive recommendation from the department or the dean may appeal
           the President's decision to deny or reduce that FMI within 14 days after receipt of the President's decision.

8.2     FMI appeals shall be heard by a committee of five (5) faculty unit employees chosen by lot from an appeals
           panel elected by the faculty unit employees. Faculty unit employees who are appealing Faculty Merit
           Increase decisions shall not serve on the committee during that year. The committee will hear all FMI appeals
           in a single hearing. The CSU and the faculty unit employee (and/or representative) may present evidence to
           the panel at the hearing. A positive majority decision by the committee shall be required in order to grant any
           FMI appeal. The decision of the appeal committee shall be final and binding

8.3     The appeal committee may not grant any increases that total more than the amount reserved from the campus
           pool, which consists of 5% of the campus funds available for all FMI increases.

September 24, 1999

• Departments determine whether to utilize a Departmental FMI Committee composed of faculty unit employees, the department head/chair, designee, or combination of the above at the discretion of the department.

• Department head/chair advises dean (or appropriate administrator) of department's decision.

• Faculty unit employees (faculty, librarians, coaches, counselors) who were not eligible for SSI submit completed Faculty Activity Reports to the department chair/head who makes them available to the Departmental FMI Committee or designee, and provides dean (or appropriate administrator) and the President with a copy of each FAR.

• Faculty Activity Reports shall detail in separate sections the following :

                        b)    1999-00 FMI: All appropriate activities between July 1, 1998, through June 30, 1999 for fiscal year
                                1999/2000 Faculty Merit Increases to become effective July 1, 1999.

October 15, 1999

• Departmental FMI Committee (or designee) reviews all Faculty Activity Reports of Unit 3 employees from respective department/unit and provides recommendations to dean with a copy to candidate and to the President.

• Candidate may submit a written rebuttal to the dean.

• Dean (or appropriate administrator) reviews Faculty Activity Reports, department recommendations, and provides separate recommendation to President with copy to the candidate.

• Candidate may submit a written rebuttal to the President.

• President (or designee) notifies candidates of final FMI decisions retroactive to July 1, 1998 and July 1, 1999.

Appeal deadline. Faculty may appeal if they were favorably recommended by the department or the dean for an FMI, and the final FMI decision is less than the amount recommended at either level, or the FMI was denied.

Check one applicable time period per FAR completed: For the period:

• 1. ________________ (date of last review) through June 30, 1998

2. July 1, 1998 through June 30, 1999

• Teaching (see Section I below)
• Teaching and scholarship (see Sections I and II below)
• Teaching and service to University and community (see Sections I and III below)
• Teaching, scholarship, and service to University and community (see Sections I, II and III below)

Highest Degree & Date __________________________________________________________________________

In no more than four (4) typewritten pages using 12-point type and one-inch margins, provide information on your activities, contributions, and accomplishments in the following area(s) you have selected, for the period covered by this report. (Note, the sub-headings under each section are considered guidelines and not an obligatory request for information)

I.    Teaching & Contributions to Student Development/Other Primary Work Assignment
                A. Summarize and comment on your student evaluations of teaching.
                B. Describe any changes in teaching approach or in responsibilities.
                C. Describe your responsibilities in advising, supervision, or similar activities.
                D. Course development or other curricular activities (i.e. redesign a major or minor)
                E. Other

II.    Scholarly/Creative Activities and Professional Development/practice
                A.    List/describe work completed (books, journal articles, performances, editing, presentations,
                        grant proposals, etc.).
                B.    List/describe work in progress.
                C.    Other

University & Community Service (list/describe your contribution to the following)
                A. Department Committees/Service
                B. College, University, Systemwide Committees/Service
                C. Professional Service Activities
                D. Community Service Activities
                E. Other

III.    Optional: List special accomplishments & other activities not included in any of the above

Are you willing to have your name published if awarded a Faculty Merit Increase? Yes No

I do / do not (circle one) wish to be considered for a Faculty Merit Increase.

I attest that the information provided in this report is accurate and true to the best of my knowledge.
 

The following information will be accessible to departments, and faculty members are NOT REQUIRED to include it on their FAR: Faculty Assignment by Department (FAD) reports for the past five years will be provided to FMI reviewers at department and college levels. FAD summarizes data regarding courses taught and enrollments by term for each faculty member. Academic Personnel will send each Department a report to include: rank/classification; tenured or probationary or temporary; date of initial Cal Poly appointment; years in present rank/classification; time base; September 1998 and July 1999 monthly base salary rate.

Candidate: __________________________________Department: _____________________________

Check appropriate box:
The quality of the unit member's

• Teaching;
• Teaching and scholarship;
• Teaching and service to the University and community; or
• Teaching, scholarship, and service to the University and community

• recommended within department target allocation for annual increase of $____________

• recommended; however, insufficient funds within department target allocation to cover costs

• not recommended

Check appropriate box:
The quality of the unit member's

• Teaching;
• Teaching and scholarship;
• Teaching and service to the University and community; or
• Teaching, scholarship, and service to the University and community

• recommended within college/unit target allocation for annual increase of

• recommended; however, insufficient funds within college/unit target allocation to cover costs

• not recommended

____________________________________________________________________________
Signature, Dean/Appropriate Administrator                                         Print Name                     Date
 
 

Candidate: __________________________________Department: _____________________________

Check appropriate box:
The quality of the unit member's

• Teaching;
• Teaching and scholarship;
• Teaching and service to the University and community; or
• Teaching, scholarship, and service to the University and community

• recommended within department target allocation for annual increase of $____________

• recommended; however, insufficient funds within department target allocation to cover costs

• not recommended

Signature, Department Designee Print Name Date

Check appropriate box:

The quality of the unit member's

• Teaching;
• Teaching and scholarship;
• Teaching and service to the University and community; or
• Teaching, scholarship, and service to the University and community

• recommended within college/unit target allocation for annual increase of

• recommended; however, insufficient funds within college/unit target allocation to cover costs

• not recommended

Signature, Dean/Appropriate Administrator                                         Print Name                     Date
 
 

SSI Criteria: demonstrated satisfactory performance commensurate with rank, work assignment, and service during the period between July 1, 1998 through June 30, 1999.

On or before September 1, 1999

• Academic Personnel office sends to SSI-eligible faculty at their home address and campus address the procedures for applying for Service Salary Increases.

• All SSI-eligible faculty unit employees submit to department chair/head a Faculty Activity Report that details the following for 1999/00 SSI

• Department chairs/heads provide a copy of FARs that have been submitted by SSI-eligible faculty to dean (or appropriate administrator) and to the President.

• Department chairs/heads provide recommendations for 1999/2000 SSIs to dean (or appropriate administrator).

• Dean (or appropriate administrator) grants or denies Service Salary Increase and communicates decision to employee, department chair/head and President. An approved SSI shall result in a salary increase of 2.65% to be effective on appropriate SSI eligibility date of incumbent.

• Employee denied SSI may request meeting with dean (or appropriate administrator) to discuss review

• Employee may appeal the decision to deny an SSI to the President. An appeal committee of faculty shall hear the appeal.

• 1999/00 FMI: The FAR submitted for 1999100 SSI on September 20, 1999 will also be used for 1999/00 FMI consideration for those employees wishing to be considered for an FMI. Such FARs will be forwarded by department chair/head to appropriate departmental FMI designee (dean and President were provided copies on September 20, 1999).

• 1998/99 FMI: A separate Faculty Activity Report should be submitted on October 1, 1999 to department chair/head listing all appropriate activities for the period from last review (see Section 2.3 of Campus FMI Policy) to June 30, 1998, for fiscal year 1998/99.

• See Cal Poly "Faculty Merit Increase Policy " for procedures and calendar.

Applicable time period July 1, 1998 through June 30, 1999

Please check the area of evaluation you wish to have emphasized during this review period (check only one):

• Teaching (see Section I below)
• Teaching and scholarship (see Sections I and II below)
• Teaching and service to University and community (see Sections I and III below)
• Teaching, scholarship, and service to University and community (see Sections I, II and III below)

Highest Degree & Date___________________________________________________

In no more than four (4) typewritten pages using 12-point type and one-inch margins, provide information on your activities, contributions, and accomplishments in the following area(s) you have selected, for tile period covered by this report. (Note, the sub-headings under each section are considered guidelines and not an obligatory request for information)

I. Teaching & Contributions to Student Development/Other Primary Work Assignment

Are you willing to have your name published if awarded a Faculty Merit Increase? Yes No

I do / do not (circle one) wish to be considered for a Faculty Merit Increase.

I attest that the information provided in this report is accurate and true to the best of my knowledge.
 

Faculty Member's Signature                                                             Date

The following information will be accessible to departments, and faculty members are NOT REQUIRED to include it on their FAR: Faculty Assignment by Department (FAD) reports for the past year will be provided to FMI reviewers. FAD summarizes data regarding courses taught and enrollments by term for each faculty member. Academic Personnel will send each Department a report to include: rank/classification; tenured or probationary or temporary; Cal Poly start date; years in present rank/classification; time base; and July 1999 monthly base salary rate.